Appointments, Patient Records & Clinic Management

From booking to treatment plans, consent forms to collections — the whole clinic operation in one system.

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Hazır
Built on a working product: Çok şube
Chains and franchises supported: KVKK
Consent and audit trail built in

Does this sound familiar?

Appointments live in a notebook and WhatsApp, and two patients get the same slot.

Patient history, treatment plans and payments are kept in different places.

No-show rates are high and reminders are sent manually.

Consent forms are on paper and hard to retrieve.

Staff commissions and package usage are calculated in Excel.

There is no shared patient or stock visibility across branches.

What we do

Booking and resource management

Calendars by staff, room and device; working hours, breaks, holidays, waitlist and walk-in queue.

Patient records and treatment plans

Visit notes, treatment plan steps, tooth-level tracking and orthodontic progress.

Consent forms and data protection

Digital consent templates, per-patient consent records and an immutable audit trail.

Packages, memberships and loyalty

Session packages and usage, memberships, gift cards, coupons, wallet and points.

Payments and balances

Checks, partial payments, debt tracking and online payment sessions. Card data is never stored.

Staff commissions and performance

Service-based commission rules, accrual calculation and payout tracking.

Reminders and surveys

Appointment reminders on a queue-based notification stack and post-visit surveys.

Multi-branch and multi-tenant

Branch-level permissions and reporting; one roof for chains, isolated tenants for franchises.

Modules and phases

Booking calendar	Staff/room calendar, waitlist, queue	MVP
Patient file	Records, visit notes, files and images	MVP
Services and pricing	Service categories, duration, price, staff mapping	MVP
Treatment plans	Step-by-step plans, tooth-level tracking, ortho progress	Faz 2
Consent and documents	Digital consent, signature, archive	Faz 2
Packages and memberships	Session packages, memberships, gift cards, coupons	Faz 2
Payments	Checks, partial payments, debt, online payment	Faz 2
Commissions	Rule setup, calculation, payout tracking	Faz 3
Stock and consumables	Products, stock movements, consumable tracking	Faz 3
Reporting	Utilisation, revenue, staff and branch performance	Faz 3

Frequently asked questions

Is it built from scratch?+

No. The Randevumatic platform already runs in production; your clinic-specific flows and integrations are built on top of it.

Is tooth-level tracking supported?+

Yes. Tooth-level treatment records and orthodontic progress tracking are part of the data model.

Where is patient data stored?+

On infrastructure we manage or on your own servers. Either way, controller/processor roles, retention and deletion are defined in the contract.

Can we migrate existing patient records?+

Yes — patients, appointment history and balances can be migrated, with a data quality report beforehand.

Book a Meeting

Pick a time that suits you. In a 30-minute first call we listen to your needs and discuss how to move forward.